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TRAXENS, a limited liability company established under the laws of France with a share capital of 1 797 510 euros, registered in the Trade and Company Register of Marseille under n° 750 626 871, whose registered office is HELIOPOLIS III - 16 rue Louis Leprince Ringuet – 13013 Marseille, France

Intra-Community VAT: FR 17 750 626 871

Email adress: contact@traxens.com

Phone number: +33 484 525 563

Director of the publication: Cédric Rosemont, CEO

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Last updated on March 24, 2023

TRAXENS is committed to ensuring the best level of protection for your Personal Data in compliance with the Regulation (EU)2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (« GDPR ») and applicable lawson data privacy protection and data security, and with the Data Protection Act of 6 January 1978.

This privacy policy describes what types of information we gather and track when you use our services and/or our website www.traxens.com, how this information is used, and with whom it is shared (« Privacy Policy »).

We may amend this Privacy Policy from time totime to ensure transparency on all processing operations relating your Personal Data in real-time. We may notify you if any substantial changes to this Privacy Policy by sending an email or in another conspicuous manner reasonably designed to notify you. Therefore, we recommend that you read this Privacy Policy regularly as the most recent version can be consulted on a page published in TRAXENS’ official website.

For your information, undefined capitalized terms have the meaning defined by the GDPR and any applicable laws on data privacy protection and data security.

1: Responsibility for Personal Data handling

All Personal Data processing is carried out under the responsibility of TRAXENS, a limited liability company established under the laws of France, with a capital of 1 797 510€ registered under the number 750 626 871 at the Trade and Companies Registry (RCS) of Marseille and having its registered address at Heliopolis III – 16 Rue Louis Leprince Ringuet 13013 Marseille, France.

2: Purpose of the processing, legitimate basis, recipients and retention period for which Personal Data stored

We collect and process Personal Data from you, your devices and your use of the services for the following purposes, legal basis and retention period:

Data subject	Personal Data processed	Purpose of the processing	Recipients of Personal Data	Legal Basis	Retention period
Customers and users of our services	Identification Data: Name, surname, company, industry sector, title, business contact details. For the platforms providing the services: IP, connection data. Billing and financial information (payment, refundment…). Reference number of support requests	To perform the services requested under your customer contract: provide our services, respond to your inquiry, process your request, manage our commercial relationship with you (contracts, invoice…), assist you while using the services. To respond to any requests from public authorities.	Marketing and commercial department, Logistics and Sales department, Customer Support department, Data services and platform department, Accounting department, Executive management, Legal department. External recipients (e.g personnel of subsidiaries, consultants, authorised personnel of subcontractors) restricted to the necessary for the purpose of the processing	The performance of your contract. Compliance with our legal obligations.	5 years after termination of the contract or according to the provisions of the contract. 10 years after the termination of the contract for an ATEX product.
Prospect	Filling out a contact form or demonstration form: name, surname, company, industry sector, title, professional contact details, the subject of your inquiry, your message. Filling out during social media commercial prospecting or during sales presentation at conferences or forums: name, surname, company, title, professional contact details, any identification data contained in the LinkedIn public-access page.	To respond to your inquiry or provide you access to specific information. To send you TRAXENS’ communications at your request. To maintain a CRM database.	Marketing and Commercial department External recipients (e.g personnel of subsidiaries, consultants, authorised personnel of subcontractors) restricted to the necessary for the purpose of the processing.	Your consent when you choose freely to disclose your Personal Data to us or when you fill out the forms accessible on the website. At any time you may unsubscribe from TRAXENS’ communications. TRAXENS's legitimate interest, in particular finding new business partners. In this case, your data are collected from sources accessible to public.	3 years after the last contact.
Any person exercising their rights	ID	Legal department	Compliance with our legal obligations.	Right to access, rectification, erasure, destruction, portability: 1 year. Right to object : 3 years.
Applicant	Resume’s data Training and career data and your references Economic data: current level of compensation, salary expectations, banking information Privacy and personal data: photo, marital status. Any personal information you share with us.	To process your your job application: assessments of skills and qualifications, reference checks. To look for suitable profiles to fill positions.	HR department	Your consent if you apply directly to an offer of employment or send your application or that you have expressly consented to a third party transferring your application to TRAXENS. TRAXENS' legitimate interest, in particular in finding new employees.	If your application is retained, 5 years after the end of your employment contract. If your application is not retained, 2 years after our last contact.
Casual visitor of the website	Browsing the website: audience and statistics cookies	To improve the content of the Website and to identify errors.	Marketing and Commercial department	Your consent when you agree to use cookies via the banner of cookies manage.	13 months after they were first installed on your terminal.
Provider	Identification Data: Name, surname, company, industry sector, title, business contact details, third party compliance monitoring. Billing and financial information (payment, refundment…).	To perform the services provided by the services provider contract: manager the delivery of goods and services, manage the administration of the contract (e.g. payment). To respond to any requests from public authorities.	Purchasing department, Accounting Department, Legal Department External recipients (e.g personnel of subsidiaries, consultants, authorised personnel of subcontractors) restricted to the necessary for the purpose of the processing	The performance of your contract Compliance with our legal obligations	5 years after the termination of the contract or according to the provisions of the contact

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3: Use of sub-processors for the processing of Personal Data

Due to its activities, TRAXENS may share your Personal Data with companies, organizations, or other entities that perform services on our behalf, provided that TRAXENS only shares Personal Data where it is relevant and necessary to perform the purposes at set out above in section 2. In this case,TRAXENS requires in the contractual relationship with its services providers to ensure confidentiality, security and protection measures that comply with the existing data protection laws.

TRAXENS may disclose Personal Data if necessary to comply with the law or/ regulatory requirements, or to comply with a decision of a competent regulatory or judicial authority.

TRAXENS will not sell your Personal Data to, or in any way share it with, a third party without your permission, except as provided in this Privacy Policy or when we are required to do so by law.

4: Data Transfers

Our services providers are currently located in European Union but they can transfer and/or process some Personal Data outside European Union for the purposes stated above and in accordance with applicable laws and regulations. Unless you are otherwise notified, any transfers of your Personal Data will only be made by using appropriate safeguards such as Standard Contractual Clauses and/or Binding Corporate Rules, when the transfer occurs in a country that does not provide an adequate protection of your Personal Data.

By accepting this Privacy Policy, you consent to the transfer as described in this section, where and as permitted by applicable law.

5: Your rights

You are entitled, subject to the exceptions setout in the applicable data privacy law, to:

· request access to your Personal Data,

· request rectification of your Personal Data,

· request the erasure of your Personal Data,

· object to the use of your Personal Data,

· request the restrictive use of your Personal Data,

· request the portability (meaning requesta copy of your Personal Data in a structured and machine-readable format) about all your Personal Data,

· withdraw your consent at any time about the use of your Personal Data,

· define directive concerning the fate of your Personal Data in case of death (for example: retention period, erasure), and to amend them at any time,

· File a complaint with the competent supervisory authority, for example the Commission Nationale Informatique et Libertés in France.

These rights can be exercised by contacting us by post or by e-mail with a copy of your ID at the following addresses:
– by email: contact@traxens.com
– by post: TRAXENS, HELIOPOLIS III 16 Rue Louis Leprince Ringuet, 13013 Marseille,France

6: Security

Using physical, electronic and procedural safeguards, TRAXENS restricts access to Personal Data to the recipients on a “need-to-know” basis. TRAXENS ensures that the recipients of the Personal Data are subject to an adequate confidentiality obligation.

TRAXENS has implemented state-of-the-art technical, contractual, administrative, and physical security appropriate precautionary measures to protect the confidentiality, integrity, and security of your Personal Data against accidental or unlawful destruction, loss, or alteration and against unauthorized disclosure or access.

Our mission

Traxens generates, collects, consolidates, enriches, and transforms logistics asset data into actionable insight. Our breakthrough internet-of-big-things technology provides comprehensive, real-time information for managing freight assets anywhere in the world. Traxens solutions digitally transform multi-modal supply chains, enabling customers to reduce costs, optimize investments, comply with environmental regulations, and deliver premium services to their customers.Traxens is ISO9001 certified. We value our quality engagement for our customers.

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Our engagement

Customer satisfaction
Quality of service
Valorisation of employees
Integrity
Innovation

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Achieving our objectives

In 2018, Traxens obtained ISO 9001: 2015 certification for the scope Design, Supply and Integration of "Products, Services and Data" for logistics flow monitoring.

This certification is not an end in itself, but rather a commitment for all Traxens employees to pursue a continuous effort to improve the company's performance.

As such, the Quality Management System is subject to regular reviews and Management Reviews that allow decisions on the effectiveness, improvement needs, consistency of our decisions vis-à-vis the latter.

As CEO of Traxens, I give the Quality Manager of the company the responsibility and authority to develop, implement, maintain, improve, verify and monitor QMS processes, to raise staff awareness of customer requirements, develop a quality mindset, facilitate the corporate quality system, and report on its operation.

I pledge to all stakeholders that this policy and the objectives to be achieved are known and shared and that the necessary means and resources are made available to enable implementation by all employees.

I will request, guide and support process pilots and all employees in their involvement in our quality approach to ensure the success and improvement of the policy.

Cédric Rosemont

CEO Traxens

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Last updated on March 8, 2023

What's a cookie?

A cookie is a small file text file placed and stocked for a limited period on your computer, tablet, smartphone or any other device you're using to browse the TRAXENS Site https://www.traxens.com (the « Website »).

Cookies allow TRAXENS to recognize you, to keep in memory some information relating to your preferences or your journey on the Website and it also helps us understand the way you use the Website.

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Who places cookies on your devices?

Cookies are placed on your device by TRAXENS or by a third party.

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What are the purposes of the cookies that are used?

The Website contains different types of cookies:

· Functional cookies

These cookies are necessary to ensure the proper functioning of the Website and to take into account your browsing preferences (privacy preferences or form filling) as a visitor. You can set your browser to block or alert you to these cookies, but some parts of the Website may not function. These cookies do not store personally identifiable information.

· Analytical cookies

These cookies are used to track visits and traffic patterns in order to measure and improve the content of our Website. Some cookies rely on certain services offered by thirdparties and are placed by different domain detained by the third parties. For more information on the processing of personal data, you can refer to their privacy policy. All information collected is subject to your consent.

· Targeting cookies

These cookies allow us to track the pages of the Website that you have visited as a customer or prospect in order to communicate offers relating to our services. All information collected by these cookies is subject to your consent. Some cookies rely on certain services offered by third parties and are placed by different domain detained by the third parties. For more information on the processing of personal data, you can refer to their privacy policy. All information collected are subject to you consent.

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These cookies may, among other things, process data relating to the amount of content shared via social networks, the fact that you have an account on a social network, the tracking of your navigation on different sites, etc. These features are based on third-party applications integrated into our site. For more information on the processing of personal data by social networks, you can refer to their privacy policy. The information collected and its use are subject to your consent.

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Which cookies are used on this Website?

Name	Domain	Purposes	Objective	Retention period
__cf_bm	hubspot.com	Functional cookies	This cookie is used to distinguish humans from robots. This is beneficial to the website in order to create valid reports on the usage of their site.	1 day
__cf_bm	vimeo.com	Functional cookies	This cookie is used to distinguish humans from robots. This is beneficial to the website in order to create valid reports on the usage of their site.	1 day
vuid	vimeo.com	Functional cookies	These cookies are used by the Vimeo video player on websites. (keep default settings, avoid multiple sessions, go back...)	2 years
__hs_cookie_cat_pref	hubspot.com	Functional cookies	This cookie is used to record the categories a visitor consented to. It contains data on the consented categories.	6 months
__hstc	hubspot.com	Analytical cookies	The main cookie for tracking visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).	6 months
__hssc	hubspot.com	Targeting cookies	This cookie keeps track of sessions. This is used to determine if HubSpot should increment the session number and timestamps in the __hstc cookie. It contains the domain, viewCount (increments each pageView in a session), and session start timestamp.	30 minutes
__hssrc	hubspot.com	Targeting cookies	Whenever HubSpot changes the session cookie, this cookie is also set to determine if the visitor has restarted their browser. If this cookie does not exist when HubSpot manages cookies, it is considered a new session. It contains the value "1" when present.	Session
www.traxens.com	traxens.com	Functionnal cookies	Local session storage	Session
JSESSIONID	.nr-data.net	Functionnal cookies	Local session storage	Session

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Cookie Use

You may accept or decline cookies on your device anytime during your visit by means of a dedicated information banner or by clicking on the following button :

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In case of acceptance, you consent to the use of cookies on your terminal and the consent validity period to the deposit of cookies is 13 months.

You can disable cookies at any time either by using our cookie management tool or by deleting them via your browser's settings. It is important to note that the deactivation of all or part of the cookie settings may affect your browsing experience on our Website.

Each browser hasa different set up in terms of cookies. You can find the way to manage your cookies preference by using your browser's help menu:

- For Chrome: https://support.google.com/chrome/answer/95647?hl=en&hlrm=en

- For Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies

- For Safari: https://support.apple.com/en-ph/guide/safari/sfri11471/mac

- For Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

- For Opera: https://blogs.opera.com/news/2015/08/how-to-manage-cookies-in-opera/

Additional Informations

We may occasionally change this policy. Therefore, we suggest that you consult it each time you visit our Website to ensure that you are aware of the latest version.

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